Posted in leadership, team

Managing Your Priorities – Thwarting Time Bandits at Work with Delegation ~ 2013- 0317


You are given 1,440 minutes each day

Each person is given the same 1,440 minutes every day to spend as they choose. These minutes cannot be saved or invested. They must be spent each day. Assuming you sleep the recommended 8 hours per day, exercise the recommended 1 hour per day and eat 3 meals per day at 30 minutes each day, you have already spent 630 minutes of your daily minute allotment, so what do you do with the remaining 810 minutes?

10 tips for saving time at work with delegation

Most people find it hard to delegate when they become a team leader or supervisor or manager. Some of the reasons people give for not delegating tasks include (a) I cannot rely on people to complete the task correctly, (b) I cannot rely on people to complete the task timely, (c) I do not have anyone with the correct skill set to complete the task, (d) It is easier if I do it myself.

Delegation is an integral part of your success if you are a leader. Delegation is important to help you achieve your goals which will help your organization achieve its mission. So, remember, you are delegating the task, the project or the program, you aren’t abdicating it.

1. Clearly identify the task being delegated

2. If the project is complex, determine its flow by flowcharting it

3. Determine the person with the best skill set to successfully complete the task

4. Provide a complete description and explanation of the task including the benefits

5. Specify your expectations and standards for the task’s success

6. Agree on deadlines and milestones

7. Determine the status report mechanism

8. Encourage and clarify any questions

9. Provide support and conduct unscheduled follow ups

10. Evaluate the results and reward achievements or recognize efforts.

Have you delegated any tasks before? What did you do that worked? What did you do that didn’t work? What quick tips do you have about delegation?



Dr. Sheila Embry is a govie, author, pracademician, sister, aunt, cousin, and friend who loves to read, write, think, and laugh. Many of her blog postings are summaries or excerpts of books that she read and wants to share to encourage others. An author with more than 25 years experience within the legislative and executive branches of the U. S. federal government holding 3 accredited degrees: Doctor of Management in Organizational Leadership, Master of Arts in Human Resources Development, and Baccalaureate of Business Administration, she believes in continuing learning both on and off the job. She has been recognized with multiple professional and writing awards for her peer-reviewed, publications. Click the bibliography page above for a listing of all the publications.

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