Posted in writing

5 Steps to Writing Thank You Notes ~ 2013-1027


A thank you note demonstrates appreciation, builds goodwill, and makes the reader feel special.

  1. Keep it brief and to the point
  2. Write and send it as soon as possible after the event/deed
  3. Make it specific, not generic
  4. Tailor it to your relationship; hand write it if appropriate or use the standard business letter format if it is being typed
  5. Send a thank you email if your business culture is paperless

Thank you notes writing model:

  1. State your appreciation
  2. Thank them for their time and effort
  3. Cite what they did (to show your attention)
  4. Cite something unusually thoughtful or clever they did, someone said they did, or compare and contrast to a past event without damaging anyone’s population
  5. Thank them again


Dr. Sheila Embry is a govie, author, pracademician, sister, aunt, cousin, and friend who loves to read, write, think, and laugh. Many of her blog postings are summaries or excerpts of books that she read and wants to share to encourage others. An author with more than 25 years experience within the legislative and executive branches of the U. S. federal government holding 3 accredited degrees: Doctor of Management in Organizational Leadership, Master of Arts in Human Resources Development, and Baccalaureate of Business Administration, she believes in continuing learning both on and off the job. She has been recognized with multiple professional and writing awards for her peer-reviewed, publications. Click the bibliography page above for a listing of all the publications.

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